Highgear-crm for Education & Training

The Problem

Education providers, whether independent tutors, vocational programs, or personal coaches, struggle with managing student communication, class scheduling, and payment collection across multiple disconnected systems. This leads to missed registrations, low student engagement, and difficulty proving program outcomes. Without a centralized platform, growth and student retention suffer.

The Solution

Our CRM consolidates student acquisition, course delivery, and retention into a single platform. From automated lead qualification to progress analytics, it gives educators and training providers the tools they need to scale programs, improve student experience, and reduce administrative burdens.

CRM Features for Education & Training

  • Forms & Surveys

    • Lead qualification forms to filter serious learners.

    • Placement tests for course-level matching.

    • Post-course surveys for feedback and accreditation data.

  • Membership Hosting

    • Customizable online portals for student access.

    • Drip course schedules to pace learning.

    • Gamification tools (badges, progress tracking, completion certificates).

  • Calendar Scheduling

    • Group registration funnels for classes or workshops.

    • Sync with personal or institutional calendars.

    • Automated reminders to reduce no-shows

  • Email & SMS Marketing

    • Drip sequences for class reminders, updates, and motivational nudges.

    • Personalized communication to boost engagement.

    • Campaigns for new course launches or alumni programs

  • Payment Processing

    • Recurring subscriptions for lessons or memberships.

    • One-time payments for workshops or certifications.

    • Secure checkout and invoice generation.

  • Analytics & Reporting

    • Student progress dashboards (completion rates, quiz scores).

    • Engagement metrics to identify at-risk students.

    • Revenue and retention reporting for program growth.

The Impact

With Highgear-CRM, Education and Training providers can:

  • Cut administrative time by up to 40% through automation.

  • Increase student retention by using real-time engagement data.

  • Launch and scale online or hybrid programs without costly third-party tools.

  • Provide a professional, streamlined experience that improves credibility and drives word-of-mouth referrals.

Save Time and Money with Highear-CRM and Marketing Services

Many businesses are using disconnected tools and services to run their marketing. These costs add up over time. What if you had a platform that provided all of the functionality of these disparate tools in one place, with valuable metrics tracking all the way down to individual customers? You could save a lot of money.

Savings At a Glance

Base

Estimated savings:

$200–$750+ per month

Pro

Estimated savings:

$600–$1,500+ per month

Autopilot

Estimated savings:

$600–$1,500+ per month

Base

All-in-one toolkit for small business growth.

  • Mailchimp / Constant Contact – Email marketing ($20–$75/mo)

  • Podium / Birdeye – SMS, reviews, chat ($99–$399/mo)

  • Hootsuite / Buffer – Social scheduling ($19–$99/mo)

  • Calendly / Acuity – Appointment booking ($12–$30/mo)

  • Typeform / Jotform – Forms & surveys ($20–$70/mo)

  • HubSpot Starter / Zoho CRM – Basic CRM ($18–$50/mo)

  • Databox / Google Data Studio setup – Reporting dashboards ($20–$50/mo)

Pro

AI-powered growth & reputation management.

  • Podium / Birdeye Advanced – Reputation suites ($300–$600/mo)

  • Drift / Intercom / ManyChat – AI chatbots ($100–$500/mo)

  • Trustpilot widgets / Social proof tools ($50–$150/mo)

  • Zapier Premium / Make Pro – Workflow automation ($50–$100/mo)

  • HubSpot Professional tier – Advanced CRM add-ons ($200–$400/mo)

Autopilot

AI-powered growth & reputation management.

  • Podium / Birdeye Advanced – Reputation suites ($300–$600/mo)

  • Drift / Intercom / ManyChat – AI chatbots ($100–$500/mo)

  • Trustpilot widgets / Social proof tools ($50–$150/mo)

  • Zapier Premium / Make Pro – Workflow automation ($50–$100/mo)

  • HubSpot Professional tier – Advanced CRM add-ons ($200–$400/mo)

Highgear-CRM Pricing

Choose Your Plan

Base

$ 25/month

Client Managed

*Usage fees apply for texting, emails, calls, and workflow executions

  • Onboarding

  • Email Marketing

  • SMS Marketing

  • Missed Call Text Back

  • Facebook Messaging

  • Social Media Planner

  • Homepage Chat Widget

  • Call Tracking

  • Google My Business Manager

  • CRM

  • Forms

  • Websites & Marketing Funnels

  • Workflows

  • Customer Surveys

  • Reporting

  • Blogs

  • Email/SMS/Funnel Templates

  • 24-hour email support

No contracts - cancel anytime

Pro

$ 250/month

Client Managed

*Usage fees apply for texting, emails, calls, and workflow executions

  • Everything in Highgear-CRM Base.

  • Reputation Management - AI analyzes context to instantly generate tailored replies to customer reviews.

  • Review Spotlights - Let AI showcase 5-star reviews with unique social posts.

  • Premium Triggers - Slack, Google Sheets, Custom Webhooks.

  • Conversational AI - Let AI handle your communications in a natural way.

No contracts - cancel anytime

Autopilot

$ Custom

Highgear Managed

*Contract-Based Tool usage fees included.

  • The Highgear team delivers a custom marketing strategy unique to the needs of your rental agency.

  • Headache-free marketing: The Highgear team manages your whole marketing suite.

  • Monthly touchpoints and in-depth reporting.