Highgear-crm for Events & Entertainment

The Problem

Event planners, DJs, fitness studios, and photographers rely heavily on seamless scheduling, lead management, and client communication. Yet most juggle scattered tools—separate apps for booking, contracts, payments, marketing, and client communication. This fragmentation leads to missed opportunities, wasted time, and poor client experiences.

The Solution

High Gear CRM centralizes the entire event lifecycle into one platform—bookings, payments, client communication, and marketing. With automated systems and real-time updates, professionals can focus less on admin tasks and more on delivering unforgettable experiences.

CRM Features for Hospitality Needs

  • Calendar Scheduling

    • Event booking funnels for clients

    • Group registration for classes, workshops, or large-scale events

    • Eliminates double-booking with integrated calendar sync

  • Forms & Surveys

    • Custom event request forms with file uploads (venue details, playlists, photo shot lists)

    • Intake surveys for client preferences and package selection

  • Payment Processing

    • Collect deposits to secure bookings

    • Milestone billing for larger projects (weddings, multi-session contracts)

    • Branded invoices with automated reminders

  • Marketing Automation

    • Automated reminders before events/classes

    • Post-event follow-up campaigns to upsell future bookings or memberships

    • Drip campaigns to nurture cold inquiries into paying clients

  • Reputation Management

    • Collect reviews tied to completed events or sessions

    • Automated review request campaigns on Google, Yelp, or Facebook

    • Showcase testimonials to boost credibility

  • Mobile App

    • Real-time lead capture at expos, trade shows, and pop-up events

    • Instant pipeline updates from any location

    • Access client details, invoices, and schedules on the go

The Impact

  • Save Time: Replace multiple apps (booking, invoicing, surveys, email marketing) with one platform.

  • Boost Revenue: Convert more inquiries into bookings with automated nurture campaigns and seamless deposits.

  • Enhance Client Experience: Professional booking portals, branded communication, and smooth event workflows build trust and loyalty.

  • Grow Reputation: Collect reviews and showcase social proof to attract new clients effortlessly.

  • Stay Mobile: Manage leads, clients, and event logistics from your phone while on the move.

Save Time and Money with Highear-CRM and Marketing Services

Many businesses are using disconnected tools and services to run their marketing. These costs add up over time. What if you had a platform that provided all of the functionality of these disparate tools in one place, with valuable metrics tracking all the way down to individual customers? You could save a lot of money.

Savings At a Glance

Base

Estimated savings:

$200–$750+ per month

Pro

Estimated savings:

$600–$1,500+ per month

Autopilot

Estimated savings:

$600–$1,500+ per month

Base

All-in-one toolkit for small business growth.

  • Mailchimp / Constant Contact – Email marketing ($20–$75/mo)

  • Podium / Birdeye – SMS, reviews, chat ($99–$399/mo)

  • Hootsuite / Buffer – Social scheduling ($19–$99/mo)

  • Calendly / Acuity – Appointment booking ($12–$30/mo)

  • Typeform / Jotform – Forms & surveys ($20–$70/mo)

  • HubSpot Starter / Zoho CRM – Basic CRM ($18–$50/mo)

  • Databox / Google Data Studio setup – Reporting dashboards ($20–$50/mo)

Pro

AI-powered growth & reputation management.

  • Podium / Birdeye Advanced – Reputation suites ($300–$600/mo)

  • Drift / Intercom / ManyChat – AI chatbots ($100–$500/mo)

  • Trustpilot widgets / Social proof tools ($50–$150/mo)

  • Zapier Premium / Make Pro – Workflow automation ($50–$100/mo)

  • HubSpot Professional tier – Advanced CRM add-ons ($200–$400/mo)

Autopilot

AI-powered growth & reputation management.

  • Podium / Birdeye Advanced – Reputation suites ($300–$600/mo)

  • Drift / Intercom / ManyChat – AI chatbots ($100–$500/mo)

  • Trustpilot widgets / Social proof tools ($50–$150/mo)

  • Zapier Premium / Make Pro – Workflow automation ($50–$100/mo)

  • HubSpot Professional tier – Advanced CRM add-ons ($200–$400/mo)

Highgear-CRM Pricing

Choose Your Plan

Base

$ 25/month

Client Managed

*Usage fees apply for texting, emails, calls, and workflow executions

  • Onboarding

  • Email Marketing

  • SMS Marketing

  • Missed Call Text Back

  • Facebook Messaging

  • Social Media Planner

  • Homepage Chat Widget

  • Call Tracking

  • Google My Business Manager

  • CRM

  • Forms

  • Websites & Marketing Funnels

  • Workflows

  • Customer Surveys

  • Reporting

  • Blogs

  • Email/SMS/Funnel Templates

  • 24-hour email support

No contracts - cancel anytime

Pro

$ 250/month

Client Managed

*Usage fees apply for texting, emails, calls, and workflow executions

  • Everything in Highgear-CRM Base.

  • Reputation Management - AI analyzes context to instantly generate tailored replies to customer reviews.

  • Review Spotlights - Let AI showcase 5-star reviews with unique social posts.

  • Premium Triggers - Slack, Google Sheets, Custom Webhooks.

  • Conversational AI - Let AI handle your communications in a natural way.

No contracts - cancel anytime

Autopilot

$ Custom

Highgear Managed

*Contract-Based Tool usage fees included.

  • The Highgear team delivers a custom marketing strategy unique to the needs of your rental agency.

  • Headache-free marketing: The Highgear team manages your whole marketing suite.

  • Monthly touchpoints and in-depth reporting.