Highgear-crm for Nonprofits

Strengthen Relationships, Boost Donations, and Mobilize Your Community

The Problem

Nonprofits and associations often operate with limited resources and fragmented systems. Donor records, membership data, and volunteer sign-ups are scattered across spreadsheets, email lists, and outdated databases. This creates inconsistent communication, poor donor retention, and difficulty proving impact to funders. The result? Missed donations, lost volunteers, and inefficiency that drains time and energy from your mission.

The Solution

High Gear CRM provides a single, unified platform for nonprofits and associations to manage donor/member relationships, streamline fundraising, and mobilize volunteers. By combining automation, payment processing, and impact analytics in one system, organizations can do more with less—building trust, retaining supporters, and increasing contributions without adding staff or overhead.

CRM Features for Nonprofits & Associations

  • Contact Management: Unified donor/member records with tagging for giving history, volunteer activity, and event participation.

  • Forms & Surveys: Easy-to-build donation forms, event registrations, and volunteer sign-up funnels with routing rules to connect contacts to the right program lead.

  • Marketing Automation: Donor nurturing with goal-based triggers and conditional branching (thank-you emails, re-engagement for lapsed donors, personalized updates).

  • Reputation Management: Collect and showcase testimonials from donors, volunteers, and beneficiaries to boost credibility and fundraising campaigns.

  • Payment & Invoicing: Secure recurring donor subscriptions, one-time donations, branded receipts, and pledge reminders tracked automatically.

  • Analytics: Real-time attribution reports showing which campaigns, appeals, or channels generate the most donations and engagement.

Benefits for Different Nonprofit Fields

  • Donor-Focused Nonprofits (Charities & Foundations): Optimize recurring donations, donor retention, and grant reporting.

  • Professional & Trade Associations: Manage memberships, renewals, event registrations, and continuing education programs.

  • Grassroots & Community Organizations: Streamline volunteer recruitment, sign-ups, and localized campaign management.

  • Advocacy & Policy Groups: Track supporters, organize action alerts, and demonstrate impact to funders and policymakers.

The Impact

With Highgear-CRM, Education and Training providers can:

  • Higher Donor Retention: Personalized campaigns and recurring subscriptions stabilize revenue streams.

  • Fundraising Efficiency: Automations reduce admin time so staff can focus on cultivating relationships and partnerships.

  • Volunteer & Member Growth: Seamless onboarding and automated reminders increase participation and satisfaction.

  • Enhanced Credibility: Social proof campaigns and branded donor experiences strengthen reputation and trust.

  • Smarter Decisions: Analytics illuminate which campaigns and channels deliver the greatest impact, maximizing ROI.

Save Time and Money with Highear-CRM and Marketing Services

Many businesses are using disconnected tools and services to run their marketing. These costs add up over time. What if you had a platform that provided all of the functionality of these disparate tools in one place, with valuable metrics tracking all the way down to individual customers? You could save a lot of money.

Savings At a Glance

Base

Estimated savings:

$200–$750+ per month

Pro

Estimated savings:

$600–$1,500+ per month

Autopilot

Estimated savings:

$600–$1,500+ per month

Base

All-in-one toolkit for small business growth.

  • Mailchimp / Constant Contact – Email marketing ($20–$75/mo)

  • Podium / Birdeye – SMS, reviews, chat ($99–$399/mo)

  • Hootsuite / Buffer – Social scheduling ($19–$99/mo)

  • Calendly / Acuity – Appointment booking ($12–$30/mo)

  • Typeform / Jotform – Forms & surveys ($20–$70/mo)

  • HubSpot Starter / Zoho CRM – Basic CRM ($18–$50/mo)

  • Databox / Google Data Studio setup – Reporting dashboards ($20–$50/mo)

Pro

AI-powered growth & reputation management.

  • Podium / Birdeye Advanced – Reputation suites ($300–$600/mo)

  • Drift / Intercom / ManyChat – AI chatbots ($100–$500/mo)

  • Trustpilot widgets / Social proof tools ($50–$150/mo)

  • Zapier Premium / Make Pro – Workflow automation ($50–$100/mo)

  • HubSpot Professional tier – Advanced CRM add-ons ($200–$400/mo)

Autopilot

AI-powered growth & reputation management.

  • Podium / Birdeye Advanced – Reputation suites ($300–$600/mo)

  • Drift / Intercom / ManyChat – AI chatbots ($100–$500/mo)

  • Trustpilot widgets / Social proof tools ($50–$150/mo)

  • Zapier Premium / Make Pro – Workflow automation ($50–$100/mo)

  • HubSpot Professional tier – Advanced CRM add-ons ($200–$400/mo)

Highgear-CRM Pricing

Choose Your Plan

Base

$ 25/month

Client Managed

*Usage fees apply for texting, emails, calls, and workflow executions

  • Onboarding

  • Email Marketing

  • SMS Marketing

  • Missed Call Text Back

  • Facebook Messaging

  • Social Media Planner

  • Homepage Chat Widget

  • Call Tracking

  • Google My Business Manager

  • CRM

  • Forms

  • Websites & Marketing Funnels

  • Workflows

  • Customer Surveys

  • Reporting

  • Blogs

  • Email/SMS/Funnel Templates

  • 24-hour email support

No contracts - cancel anytime

Pro

$ 250/month

Client Managed

*Usage fees apply for texting, emails, calls, and workflow executions

  • Everything in Highgear-CRM Base.

  • Reputation Management - AI analyzes context to instantly generate tailored replies to customer reviews.

  • Review Spotlights - Let AI showcase 5-star reviews with unique social posts.

  • Premium Triggers - Slack, Google Sheets, Custom Webhooks.

  • Conversational AI - Let AI handle your communications in a natural way.

No contracts - cancel anytime

Autopilot

$ Custom

Highgear Managed

*Contract-Based Tool usage fees included.

  • The Highgear team delivers a custom marketing strategy unique to the needs of your rental agency.

  • Headache-free marketing: The Highgear team manages your whole marketing suite.

  • Monthly touchpoints and in-depth reporting.